Painting Invoice Template
Invoices for painters and decorators
Price painting jobs per square foot, per room or by the hour. List prep work, paint and materials, deduct deposits, and send a professional invoice when the job is done.
A painting invoice that shows the work behind the finish
Clients see fresh paint; they don't see the filling, sanding, masking and second coat. Itemising prep work, materials and coats on your invoice shows the value you delivered and makes deposits and final payments straightforward.
- Price by area, room or hour
- List prep work and paint separately
- Deduct the deposit already paid
Built for painters and decorators
What to show so the client understands the price.
Area measurements
Show the square footage or number of rooms painted, and whether walls, ceilings and trim are included.
Prep work
List filling, sanding, priming and masking — often the most time-consuming part of the job.
Paint and materials
Record the brand, colour codes and quantity used so the client can buy matching paint for touch-ups.
Deposits
Deduct any deposit already paid so the balance due is clear.
Interior and exterior
Separate interior and exterior work if they are priced differently.
Touch-up guarantee
State any guarantee on your work — for example, free touch-ups within 30 days.
Painting invoice example
Repainting a living room and hallway, two coats, with a deposit paid upfront.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Walls: two coats, living room and hallway (sq ft) | 450 | 2.50 | 1,125.00 |
| Prep: fill, sand, prime and mask | 1 | 280.00 | 280.00 |
| Paint: premium matt emulsion (gallons) | 6 | 48.00 | 288.00 |
| Less deposit paid | 1 | -500.00 | -500.00 |
| Subtotal | 1,193.00 | ||
| Total due | 1,193.00 | ||
Record paint colour codes on the invoice — clients will thank you when they need a touch-up.
Example figures only — replace them with your own rates.
Create this invoiceWhat to include on a painting invoice
- Your business name, contact details and any licence number
- Client name and property address
- Rooms or surfaces painted, area, and number of coats
- Prep work, paint and materials as separate lines
- Deposit received and the balance due
- Payment terms and any guarantee on your work
How painters price jobs
Per square foot
Common for larger jobs — measure wall area and multiply by your rate, with extra for ceilings and trim.
Per room
A set price per room size, easy for homeowners to compare.
Day or hourly rate
Suits small jobs, repairs and work where prep time is hard to predict.
Painting invoice FAQs
How do painters calculate a price?
Most measure the area to be painted, then add prep time, the number of coats and materials. Some price per room or per day for smaller jobs.
Should I take a deposit for painting work?
Many painters take a deposit to cover materials, especially on larger jobs. Deduct it on the final invoice so the balance is clear.
Should paint be listed separately?
Listing paint separately — with brand and colour codes — makes your pricing transparent and gives the client a record for future touch-ups.
When should I invoice a painting job?
Invoice the balance as soon as the job is finished and the client has walked through it. For long jobs, agree stage payments in advance.
What payment terms suit painters?
Due on completion or within 7 days is common for homeowners; commercial clients may expect 30 days.
Finish the job, send the invoice
Create a painting invoice with area, prep and materials, deduct the deposit, and send a PDF the same day.