Landscaping Invoice Template
Lawn care, garden maintenance and landscaping projects
Invoice recurring lawn care, seasonal contracts and one-off landscaping projects. Add materials by volume, disposal fees and service dates, and automate your regular clients.
Invoicing that fits the seasons
Landscaping mixes regular maintenance with bigger one-off projects. Recurring invoices handle the weekly mowing without extra admin, while itemised project invoices show materials, plants and disposal so bigger bills don't surprise anyone.
- Recurring invoices for maintenance clients
- Materials billed by volume or unit
- Seasonal contracts and one-off projects
Built for landscapers and gardeners
What to include for maintenance and project work.
Recurring maintenance
Bill weekly or fortnightly visits automatically, listing each service date.
Seasonal services
Add seasonal work — leaf clearance, hedge cutting, snow removal — as separate lines.
Materials by volume
Bill mulch, soil, gravel and turf by the cubic yard, tonne or square metre.
Disposal fees
Show green waste removal and tipping fees clearly.
Plants and trees
List plants with quantities and sizes so the client can match them later.
Service dates
Record the dates of each visit so recurring clients can check what they are paying for.
Landscaping invoice example
A month of weekly lawn care plus a mulching job.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Weekly lawn mowing and edging (visits) | 4 | 55.00 | 220.00 |
| Mulch supplied and spread (cubic yards) | 3 | 42.00 | 126.00 |
| Green waste removal and disposal | 1 | 60.00 | 60.00 |
| Subtotal | 406.00 | ||
| Total due | 406.00 | ||
For seasonal contracts, state the service period and what happens if weather cancels a visit.
Example figures only — replace them with your own rates.
Create this invoiceWhat to include on a landscaping invoice
- Your business name and contact details
- Client name and property address
- Service dates and the work done on each visit
- Materials with quantities and units
- Disposal fees, equipment hire and any tax
- Payment terms, including how weather cancellations are handled
How landscapers price work
Per visit
A fixed price per maintenance visit, based on lawn size and services included.
Seasonal or annual contract
A fixed monthly fee covering an agreed number of visits over the season.
Project pricing
A quoted price for design and installation work, often with a deposit and stage payments.
Landscaping invoice FAQs
How do I invoice recurring lawn care clients?
Set up a recurring invoice for each client — weekly, fortnightly or monthly — listing the visits in that period. It is sent automatically so you don't have to remember.
How should I bill materials like mulch or soil?
By the unit you buy them in — cubic yards, tonnes or bags — with the quantity used. Many landscapers add a markup to cover collection and handling.
What if weather cancels a visit?
Agree a policy in advance — reschedule, skip and credit, or keep a flat monthly fee — and state it in your terms so the invoice matches.
Should I charge for green waste disposal?
Yes, disposal costs you time and tipping fees. Show it as its own line so clients see what it covers.
Should I take a deposit for landscaping projects?
For larger installation projects, a deposit to cover plants and materials is common. Deduct it on the final invoice.
Automate the weekly invoice
Create a landscaping invoice once, make it recurring, and spend your time outside instead of on paperwork.