🇬🇧 Free UK Invoice Generator
HMRC Compliant Invoices
Create professional UK invoices with automatic VAT calculations. HMRC compliant, supports all UK VAT rates, and ready for Making Tax Digital.
UK VAT Rates Built-In
Our invoice generator supports all current UK VAT rates with automatic calculations.
Standard Rate
The default VAT rate for most goods and services in the UK.
- Professional services
- Electronics
- Adult clothing
- Furniture
Reduced Rate
For certain goods and services eligible for lower VAT.
- Home energy
- Children's car seats
- Sanitary products
- Mobility aids
Zero Rate
VAT-registered but charged at 0% for certain items.
- Most food items
- Children's clothing
- Books & newspapers
- Public transport
HMRC Compliant Invoices
Our invoices include all information required by HMRC for VAT purposes.
Full VAT Invoice Requirements
- Unique invoice number
- Date of issue
- Your business name and address
- Your VAT registration number
- Customer's name and address
- Description of goods/services
- Quantity and unit price
- VAT rate and amount
- Total amount including VAT
Making Tax Digital (MTD)
Our UK invoices are compatible with Making Tax Digital requirements.
- Digital record keeping
- Export to accounting software
- Accurate VAT calculations
- PDF invoice storage
Keep digital copies of all invoices for at least 6 years as required by HMRC.
Full GBP & UK Formatting
British Pounds (GBP)
Invoices display with the £ symbol and proper UK number formatting (£1,234.56).
UK Date Format
Dates shown in DD/MM/YYYY format as used in the UK (e.g., 07/02/2026).
UK Address Format
Proper UK address layout with postcode formatting for professional appearance.
VAT Registration in the UK
You must register for VAT if your taxable turnover exceeds £90,000 in a 12-month period (as of 2024). Once registered, you must:
- Charge VAT on your goods and services
- Include your VAT number on all invoices
- Submit VAT returns (usually quarterly)
- Keep VAT records for at least 6 years
Note: Even if not VAT registered, you can still use our invoice generator. Simply leave the VAT rate at 0% and omit the VAT number.
UK Invoice Legal Requirements
A UK invoice is a legal document. These are the rules that apply whether or not you are VAT registered — get them right and your invoices stand up to an HMRC check.
Rules for every UK business
- Clearly marked with the word "invoice"
- A unique, sequential invoice number with no gaps
- Your business name, address and contact details
- The customer's name and address
- A clear description of the goods or services supplied
- The supply date and the invoice date
- The amount due and the payment terms
Sole traders
You must show your own name as well as any business or trading name you use, plus an address where legal documents can be delivered. There is no requirement to show a company number because you do not have one.
Limited companies
You must show the full registered company name exactly as it appears at Companies House, your registered company number, and your registered office address. If you name any director you must name all of them.
Simplified vs Full VAT Invoices
HMRC recognises three types of VAT invoice. Which one you issue depends on the value of the supply and who your customer is.
Simplified VAT invoice
For retail supplies of £250 or less including VAT. Needs your name, address and VAT number, the date, a description, the VAT rate and the total including VAT. No customer details required.
Full VAT invoice
The default for most B2B supplies. Requires every field in the HMRC checklist above, including customer details, a separate VAT amount and the VAT rate for each line.
Modified VAT invoice
For retail supplies above £250 where the customer agrees. Shows the VAT-inclusive value for each line rather than the VAT-exclusive value, with the VAT total shown separately.
CIS & Domestic Reverse Charge
If you supply construction services to another VAT-registered business under the Construction Industry Scheme, the domestic reverse charge usually applies. You do not charge VAT — your invoice must instead state that the reverse charge applies and that the customer is responsible for accounting for the VAT. The exception is where your customer is an end user or intermediary supplier, who should confirm that status to you in writing.
Late Payment Rights
Under the Late Payment of Commercial Debts (Interest) Act 1998 you can charge statutory interest on overdue commercial invoices at 8% above the Bank of England base rate, plus a fixed debt recovery charge of £40, £70 or £100 depending on the size of the debt. If you do not agree payment terms in writing, the default is 30 days from delivery or from the invoice date, whichever is later.
UK Invoicing FAQ
Do I need to be VAT registered to use this invoice generator?
No, you can create professional invoices whether or not you're VAT registered. If you're not VAT registered, simply set the VAT rate to 0% and don't include a VAT number. The invoice will still be professional and suitable for UK business use.
What's the current VAT registration threshold in the UK?
The VAT registration threshold is £90,000 (as of 2024). If your taxable turnover exceeds this in any 12-month period, you must register for VAT. You can also voluntarily register below this threshold.
Can I create invoices for customers outside the UK?
Yes, our generator handles international invoicing. For B2B sales to EU businesses, you may not need to charge VAT (reverse charge applies). For sales outside the EU, UK VAT typically doesn't apply.
Is this invoice generator compliant with Making Tax Digital?
Our invoices can be downloaded as PDFs and stored digitally as required by MTD. For full MTD compliance, you'll need to use compatible software to submit your VAT returns to HMRC.
What information must be on a UK VAT invoice?
A full VAT invoice must include: your business name, address, and VAT number; customer details; unique invoice number; invoice date; description of goods/services; quantity and price; VAT rate and amount; and total including VAT.
How long should I keep copies of my invoices?
HMRC requires you to keep VAT records, including copies of invoices, for at least 6 years. Our system lets you save and download invoices as PDFs for your records.
What are the legal requirements for a UK invoice?
Every UK invoice must be clearly marked "invoice", carry a unique sequential number, and show your business name and address plus the customer's name and address. Sole traders must show their own name and any trading name. Limited companies must show the full registered company name, registered office address, and — if shown at all — either all directors' names or none.
What is a simplified VAT invoice?
For retail supplies of £250 or less including VAT, HMRC lets you issue a simplified VAT invoice. It needs your name, address and VAT number, the date, a description of the goods or services, the VAT rate applied, and the total including VAT — but not the customer's details or a separate VAT line.
When does the domestic reverse charge apply?
The VAT domestic reverse charge applies to most construction services between VAT-registered businesses reported under CIS. You do not charge VAT; instead the invoice states that the reverse charge applies and that the customer must account for the VAT. It does not apply where the customer is an end user.
🇬🇧 Start Creating UK Invoices
HMRC compliant invoices with automatic VAT calculations. Free to use.