1. How fast can agencies generate branded invoices with Zap Bill?
Creative agencies ship invoices in under two minutes. Store client profiles, reuse item groups for media buys or retainers, and export polished PDFs that match your visual identity.
Agency Billing OS
Agency Invoice Generator
Build branded invoices for retainers, project delivery, media spend, and production markups without touching a spreadsheet. Zap Bill keeps every statement client-ready and audit-proof.
- Reusable service groups for strategy, creative, media, and development pods.
- Automatic tax and markup handling for blended retainers or pass-through costs.
- PDF exports with your logo, colors, payment instructions, and contract terms.
Agency Snapshot
38 hrs saved / month
Retainer stability
+23%
Teams that use consistent invoice templates close renewals faster.
Approval time
-41%
Finance sees the exact statement of work, attachments, and payment terms.
Built for retainers, milestones and media spend
Agencies juggle multiple clients, overlapping projects and billing models that rarely fit one template — retainers, project milestones, media pass-throughs and production markups. Zap Bill handles every model in one clean, branded invoice.
- Retainer, milestone and media-spend billing from one template
- Scope references, PO numbers and ACH details built in
- Branded PDFs finance teams approve on the first read
Why agencies switch
Designed for retainers, sprints, and media spend
Agencies juggle multiple billing models at once. Zap Bill unifies them with flexible line items, saved service libraries, and fields for campaign notes or usage metrics so clients understand every charge.
Retainer + project clarity
Label each block with delivery dates, sprint summaries, and who touched the work.
Preferred payment terms
Show ACH, wire, or card instructions plus late-fee rules to keep cash flowing.
Typical invoice structure
Agency billing blueprint
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1
Executive summary
Frame campaign goals, KPIs hit, and the billing window.
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2
Service groups
Strategy, creative, media, dev, analytics—each with hours, rates, or fixed fees.
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3
Pass-throughs & markups
Track ad spend, production vendors, and markups so finance never questions a dollar.
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4
Payment logistics
Invoice due dates, deposit schedules, procurement contacts, and legal references.
Every client invoice in one view
Track paid, sent, overdue and draft invoices across every client and campaign, so nothing slips between billing cycles or retainer renewals.
Brand consistency
Templates creative directors actually approve
Start from polished layouts, tweak accent colors, and drop your logo for every client presentation.
Sample data — your details replace it
Modern Professional
ProfessionalClean, contemporary design perfect for tech companies and modern businesses.
Best for
Tech companies
Startups
Modern businesses
Sample data — your details replace it
Creative Studio
CreativeBold and colorful design perfect for creative agencies and freelancers.
Best for
Creative agencies
Graphic designers
Artists
Sample data — your details replace it
Tech Startup
CreativeModern tech-focused design with gradients and contemporary elements.
Best for
Tech startups
Software companies
App developers
Agency KPI lift
Keep cash predictable while your team scales
14 min
Average time to duplicate and edit a previous invoice.
97%
Invoices paid on time when terms + ACH instructions are included.
3 clicks
To add creative directors or finance approvers for review.
0 chaos
Every invoice references scopes, PO numbers, and campaign IDs.
Agency FAQ
Answer client questions before they even ask
2. Can we separate retainer work from pass-through expenses?
Yes. Zap Bill lets you label line items, add internal notes, and apply different tax or markup rules so retainers, production fees, and ad spend stay crystal clear for clients and finance teams.
3. Does Zap Bill work for distributed teams and approvals?
Every account supports shared client records, saved templates, and digital signatures. Upgrade when you need API automation or to mirror your internal approval workflow.
Next step
Send confident invoices after every sprint
Spin up your first invoice now. Invite account managers and finance teammates once you are ready to standardize every client handoff.