Cleaning Invoice Template
House and commercial cleaning invoices, one-off or recurring
Invoice cleaning clients per visit, per hour or on a recurring schedule. Add extras like oven or window cleans, supplies, and your cancellation policy.
Cleaning invoices that keep regular clients paying on time
Most cleaning businesses run on repeat visits, so invoicing needs to be quick and consistent. A clear invoice shows the visits covered, any extras, and your terms for missed or cancelled appointments — and recurring invoices save you from rebuilding it every week.
- Bill per visit, per hour or per square foot
- Add extras and supplies as separate lines
- Set up recurring invoices for regular clients
Built for cleaning businesses
The details that make cleaning invoices quick to send and easy to pay.
Recurring schedules
Invoice weekly, fortnightly or monthly clients automatically with recurring invoices.
Area-based pricing
For commercial jobs, price by square foot or square metre and show the area cleaned.
Add-on services
List extras — inside the oven or fridge, windows, carpets — as separate lines so clients see what they paid for.
Supplies
Show whether supplies are included or charged separately if the client asks for specific products.
Cancellation policy
State your late-cancellation or lock-out fee on the invoice so it is agreed in writing.
Access notes
Record the service address and any key or access arrangements for your own records.
Cleaning invoice example
A monthly invoice for a weekly house clean, with one add-on.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Weekly home cleaning — 3-bedroom house (visits) | 4 | 120.00 | 480.00 |
| Add-on: inside oven clean | 1 | 45.00 | 45.00 |
| Eco cleaning supplies (client request) | 1 | 30.00 | 30.00 |
| Subtotal | 555.00 | ||
| Total due | 555.00 | ||
Charge sales tax or VAT only if you are registered and cleaning services are taxable where you work.
Example figures only — replace them with your own rates.
Create this invoiceWhat to include on a cleaning invoice
- Your business name and contact details
- Client name and the service address
- Dates of each visit covered by the invoice
- Rate per visit, hour or area, plus any add-ons
- Supplies, if charged separately, and any tax
- Payment terms and your cancellation policy
How cleaners price their work
Flat rate per visit
The most common option for regular residential clients — simple to quote and invoice.
Hourly rate
Suits one-off deep cleans and jobs where the scope is hard to estimate in advance.
Per square foot
Common for commercial and end-of-tenancy cleans where the area drives the time needed.
Cleaning invoice FAQs
How do I invoice for regular cleaning clients?
Send one invoice per week or month listing each visit, or set up a recurring invoice so it is sent automatically on the same schedule.
Should I charge for cleaning supplies?
Most cleaners include standard supplies in their rate. If a client asks for specific products, list them as a separate line.
Can I charge a cancellation fee?
Yes, if it was agreed in advance. State your policy — for example, a fee for cancellations with less than 24 hours' notice — in your terms and on your invoices.
What payment terms should cleaners use?
Due on receipt or within 7 days is common for residential clients; commercial clients often expect 14 or 30 days.
Do I need to charge tax on cleaning services?
It depends on where you work and whether you are registered for sales tax, VAT or GST. Many small cleaners fall below the registration threshold.
Stop rebuilding the same invoice every week
Create a cleaning invoice once and make it recurring — Zap Bill sends it on schedule.